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I started using TurboTax to do my taxes years ago. I used to gather up my 1099s and W-2 and everything else and spend a whole day doing my taxes. Your taxes may not be as complicated as mine, but think of these forms as “work in process” (WIP). I was doing them in a big batch just before the filing deadline.
Then I started using a Lean approach. Whenever a W-9 or 1099 arrives in the mailbox, I input it into the software. By mid-March when the business taxes are finished, everything is in and my taxes are ready to file.
Continue Reading "Using Lean to Do Your Taxes"
Posted by Jay Arthur in Lean, QI Macros.
Are you wasting time in Six Sigma on unnecessary steps?
Here’s how to kick start your improvement efforts.
Continue Reading "Are You Wasting Time in Six Sigma?"
Posted by Jay Arthur in Improvement Insights, Lean, Six Sigma.
Everyone seems to think that top down, leadership-driven is the only way to implement Lean Six Sigma. It’s not.
50 years of research proves that it fails half the time. Yep, 50% failure rate. That’s less than 1 sigma.
This type of failure is so common that it even has a name: The Stalinist Paradox.
Continue Reading "Top Down Change Doesn’t Work"
Posted by Jay Arthur in Improvement Insights, Lean, QI Macros, Six Sigma.
May-June 2017 HBR discusses the results of a 10-year study of what makes CEOs great.
Of the four traits, number 4, Delivering Reliably, was found to be the most powerful of the four essential behaviors. Reliable CEOs were 15 times more likely to succeed.
I have found that one of the most effective ways to deliver reliably is to use Lean Six Sigma to simplify, streamline and optimize performance.
Continue Reading "Top Leaders Deliver Reliably"
Posted by Jay Arthur in Healthcare, Lean, Manufacturing, Service, Six Sigma.
Early in the movie, the McDonald’s brothers describe how they came up with the concept for speedy service. It’s Lean.
They had too many menu items, so they decide to simplify down to burgers, fries and soft drinks. (Think Lean inventory.)
They go to a tennis court and use chalk to lay out a possible floor plan to deliver service fast. One brother stands on a ladder watching while the employees pantomime cooking burgers, fries and soft drinks.
They go through several iterations to converge on their final design. (Think value stream mapping and spaghetti diagramming.)
I think they might have done it faster with cardboard boxes, but I wasn’t there.
Continue Reading "Lean Insights from “The Founder” Movie"
Posted by Jay Arthur in Healthcare, Lean, Manufacturing, Service.
October 2016 HBR article, Why Leadership Training Fails-and What to Do About It, calls the $160 Billion spent on training in the U.S. the Great Training Robbery. The authors say: “Learning doesn’t lead to better organizational performance, because people soon revert to their old ways of doing things.”
Unfortunately, this is true of most Six Sigma training courses. If you don’t apply what you’ve learned immediately to reducing delay, defects and deviation, the learning is lost in 72 hours.
That’s why my Lean Six Sigma workshops focus on solving real problems using existing data. Once people connect the methods and tools to results, it’s hard to go backward.
Continue Reading "The Great Training Robbery"
Posted by Jay Arthur in Healthcare, Lean, Manufacturing, Service, Six Sigma.
I got a call from a QI Macros customer who works at a luxury car dealership. Customers were upset because their cars were spending too long in the shop. The dealership tracked the length of stay of every car, the symptoms and barriers to getting the car done when expected.
I was struck by the similarities between what he was describing and a hospital. Patients come in, get diagnosed, treated, admitted and eventually discharged. This is the same problem as the maintenance shop.
I asked if the maintenance department had information about the type of problem, missing parts, age of the car and so on.
Continue Reading "How is a Hospital Like a Car Dealership?"
Posted by Jay Arthur in Healthcare, Lean, QI Macros, Service, Six Sigma.
This month’s issue of Money Magazine discusses the 21 Most Valuable Career Skills. At the top of the list, statistical analysis increasing pay by 6.1%. Right behind statistical analysis is Data Mining at 5.1%. It’s incredibly easy to learn these two skills using QI Macros and Six Sigma.
Also on the list, Customer Service Metrics (4.3%). I have found that the written comments in customer service systems can be easily analyzed using the QI Macros Word Count tool to identify the most common type of call or complaint. Then simple root cause analysis can reduce or eliminate those calls.
Business analysis (3.8%) is easy with QI Macros Control Chart Dashboards.
Continue Reading "Most Valuable Career Skills"
Posted by Jay Arthur in Healthcare, Lean, Manufacturing, QI Macros, Service, Six Sigma.
Like a lot of people, I used to put my taxes off until the last minute. Then I’d grind away for a whole weekend getting the paperwork together and entered into my tax software. Boy that was dumb.
In the last few years I’ve started buying my tax software early and inputting every W-2 and 1099 when it comes in. When the last bit of paperwork comes in, I compare this year with last year, fix any glitches and I’m ready to file.
This is a Lean approach to handling my taxes. I handle everything, just in time, as it comes in.
Continue Reading "Lean for Tax Preparation"
Posted by Jay Arthur in Lean.
Almost every hospital storage room I’ve seen uses one color of kanban storage bin. This makes it harder to find what you want unless you know where it is. What if hospitals used colored kanban bins for the their two-bin kanban system (one in use, one for backup)? Red for blood; yellow for urinary, blue for respiratory? Wouldn’t that make it much easier to find needed supplies?
Colored kanban storage bins for hospital supplies
Continue Reading "Color Kanban for Hospitals"
Posted by Jay Arthur in Healthcare, Lean, Service.
