Excel's Most Popular Shortcut Keys

Maybe it's because I grew up in an MS-DOS world where shortcut keys were so common, but they still work in newer versions of Excel, Word and Powerpoint. And they can speed up everything you do in MS Office. Instead of having to right click on cells and choose a menu option, you can just use CTRL and a letter or number. One of the things we have to do all of the time in Excel is copy/cut and paste.

Copy/Cut and Paste Shortcuts

Use CTRL-C vs Right Click-Copy

Ctrl C to copy

Use CTRL-X vs Right Click-Cut

Ctrl X to cut


Use CTRL-V vs Right Click-Paste

Ctrl V to paste

Formatting - Shortcut keys can speed up formatting text

CTRL-B = Bold

Ctrl B to bold

CTRL-I = Italics

Ctrl I for Italic

CTRL-U = Underline

Ctrl U to Underline


Excel Shortcut Keys for Numeric Formatting

  • CTRL-SHIFT-! will format numbers as two decimals
  • CTRL-SHIFT-$ will format numbers as currency with two decimals
  • CTRL-SHIFT-% will format numbers as percentages
  • CTRL-SHIFT-# will apply date format
  • CTRL-SHIFT-@ will apply time format
  • CTRL-SHIFT-~ will apply general format

Get the Idea?

There's a lot of ways to speed up interactions with Excel using shortkeys. There are many others that I haven't listed here because I don't use them much, which makes them harder to remember.

Start with common ones like copy/paste and add others as needed.

Stop using old technology!

Upgrade Your Excel and Data Analysis Skills to Smart Charts Using QI Macros.

Track Data Over Time

Primitive Chart
line graph
Line Graph
Smart Chart
control chart
Control Chart

Compare Categories

Primitive Chart
pie chart
Pie Chart
Smart Chart
pareto chart
Pareto Chart

Analyze Variation

Primitive Chart
bar or column chart
Bar or Column Chart
Smart Chart

QI Macros add-in for Excel makes creating smart charts a snap.